Program Director

Princeton in Latin America (PiLA) is seeking an energetic and motivated program director with experience in higher education, the social sector, and the Latin America and Caribbean region to join a team of like-minded doers and impactful social and environmental advocates.

ORGANIZATIONAL OVERVIEW

Princeton in Latin America (PiLA) helps future leaders develop lifelong connections to Latin America and the Caribbean, placing recent college graduates into highly selective year-long fellowships with social organizations throughout the Americas. Fellows experience first-hand the power of effecting positive social change through their work in fields ranging from environmental conservation to socio-economic advancement, education & youth capacity building and public & community health, among other areas. Since launching in 2003, PiLA has placed 535 fellows in 20 countries.

POSITION DESCRIPTION

PiLA is seeking a Program Director (PD). Reporting to the Executive Director (ED), the PD is the first point of contact with fellows, partner organization representatives, applicants, alumni, and university representatives. S/he contributes to planning and implementing the fellowship program from end-to-end, including overseeing the collection, analysis, and strategic presentation of information and data related to the program and collaborating with other team members on grant reporting, fundraising/resource development, public relations and communications. The PD would lead and supervise fellows, interns and volunteers in the office as we build our team.
The ideal candidate is bilingual (English/Spanish), with client service and project management experience and has a risk management mindset. S/he demonstrates excellent attention to detail and collaborates easily across a range of teams, cultures, and time zones. This person will thrive in a dynamic environment where we are passionate about developing effective leaders, care deeply for our greater mission of social equity of opportunities and environmental sustainability, and work hard to achieve results.

RESPONSIBILITIES

  • Oversee the fellow selection process, including outreach, recruitment, advising, and communications with applicants and fellowship advisers at colleges and universities; reading and evaluating applications online; interviewing semifinalists; and collaborating on finalist selection.
  • Collaborate with ED in the annual selection process for partner organizations to ensure clearly identified position(s) for fellows to fill, supportive supervisors, and impactful work of organization in alignment with PiLA’s mission.
  • Manage fellow placement process and embed Princeton University and PiLA risk management policies into the program from the outset.
  • Function as PiLA’s advisor to current fellows, holding regular office hours and supporting career development and other topical workshops offered during fellows’ tenure.
  • Monitor successful execution of contracts with partner organizations; communicate with them regularly regarding program status and fellow performance through regular updates, reports, etc.
  • Manage requests from fellows, alumni, applicants, current and potential partners, Board, and other stakeholders.
  • Proactively respond to issues in the field as they arise, including periodic evening and weekend calls. The PD is one of three emergency contacts responsible for ensuring our fellows’ safety and smooth relations between PiLA’s partner organizations and its fellows.
  • Plan logistics, create content, recruit alumni volunteers, and lead PiLA’s annual 3-day orientation for new fellows on the Princeton University campus.
  • Sustain PiLA’s presence on the Princeton University campus by attending interdepartmental meetings, information sessions, career fairs, and like events.
  • Cultivate network with PiLA alumni in coordination with the Alumni Association, foster active alumni engagement, and coordinate alumni functions and volunteer efforts.
  • Lead and oversee the work of fellows, interns or volunteers in the office as we build our team.
  • Attend PiLA Board meetings, draft related reports and materials, take minutes at meetings, and monitor follow-up action items.
  • Audit, collect, tabulate, and analyze program data, including PiLA fellows’ field reports; track and present data for fundraising and assessment of program efficacy.
  • Collaborate with designated team to ensure program quality and monitor costs incurred within budget.
  • Support communications and public relations objectives: oversee and/or produce and distribute newsletter-blog and reports; manage website updates, social media; maintain client relationship management (CRM) software; collaborate with IT support and consultants.
  • Administrative support including the preparation of official documents, partner organization and vendor contracts and invoices, general correspondence, and documentation related to insurance payments, compliance, risk management, and public and donor relations.
  • Stand in for the ED when necessary; handle other pertinent tasks as assigned.
  • Occasional domestic and international travel.

ESSENTIAL QUALIFICATIONS

  • Bachelor’s or graduate degree in international development, social entrepreneurship, public administration, or related field. Master’s preferred.
  • Professional or native-speaker Spanish-language competency (conversation, listening comprehension, reading, and writing).
  • Strong leadership, conflict resolution, teamwork, and diplomacy skills; public relations skills to identify and create partnerships with potential allies and ability to mediate interpersonal conflicts and other challenging circumstances calmly and with the utmost professionalism,    discretion, and judgment.
  • Excellent writing, research, editing, and communication skills in both English and Spanish.
  • Ability to move processes consistently forward to facilitate administrative operations and efficiency; readiness and flexibility to learn new skills and assume new responsibilities.
  • Basic numeracy, ability to analyze data and communicate it effectively using data management and visualization platforms, spreadsheets, graphs, etc.
  • Proficiency in Microsoft Office Suite and Google Suite. Willingness to learn new software.
  • Proven non-dogmatic international and Latin American regional awareness/experience.
  • Strong social skills, empathy, and enthusiasm for outreach and working with people of diverse socioeconomic backgrounds.
  • Sense of humor, patience.
  • Flexible schedule to attend events and manage occasional fellow check-ins after-hours.

DESIRED QUALIFICATIONS

  • 2+ years of experience (domestic or international) in project management and/or program development for nonprofit or international educational and service program management, or client services organization (e.g., Vista-AmeriCorps, Peace Corps, City Year, Teach for America, etc.).
  • Familiarity with NGO operations in the US and/or Latin America, and/or experience working with geographically dispersed teams.
  • Working knowledge of CRM software, Adobe Acrobat and Adobe Creative Suite.
  • Experience with research and analysis, writing, editing, website content management, social media, mass email, communications, public relations, marketing, and fundraising.
  • Knowledge of Portuguese a plus.

CONDITIONS 

Salaried, full-time position, with compensation in the mid-$40Ks; work-related travel expenses are fully covered; monthly allowance included to purchase health and dental coverage. Vacation up to 18 days per year, or proportional. Initial appointment is for 90 days, to become permanent contingent upon positive initial performance evaluation. Must reside within viable commuting distance of Princeton, New Jersey; relocation and commuting expenses are not provided. Requires legal authorization to work in the United States. Minimum two-year commitment expected.

TO APPLY 

Submit a one-page cover letter outlining your interest in the position and describing your demonstrated experience with the following: leadership, project management, and program management. Please attach your resume, contact information for three professional references (up to 2 academic references permitted), and short professional or academic writing sample in English. Combine all documents in one single PDF file in the preceding order, named in this format: LASTNAME.Firstname.PD.app.pdf).

Email application (subject line: Program Director Search) to pilaprogramdirector@gmail.com. PiLA will only contact semi-finalists to arrange initial GoToMeeting interviews, reviewing applications on a rolling basis. PiLA may ask for supplemental materials, as needed. In-person interviews with finalists will take place in Princeton. Final offer is conditional upon references and background check. Position will remain open until filled. For specific application-related questions, email; no phone calls or office visits, please.