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Princeton in Latin America Program Officer: Position Description

Princeton in Latin America (PiLA) is a 501(c)(3) charitable organization registered in the State of New Jersey. Based on the Princeton University campus but independently funded, PiLA places highly qualified and committed recent graduates of U.S. colleges and universities to serve with nonprofit and non-governmental organizations engaged in a range of constructive grassroots socioeconomic change initiatives throughout Latin America and the Caribbean.

More information:

Reporting to the Executive Director, the Program Officer (PO) provides program, communications, research, development and administrative support in the planning and implementation of PiLA programs and operations. The PO is the primary point of contact with PiLA fellows and partner organizations. The PO also supports PiLA public relations and the collection, analysis, and strategic presentation of information and data related to programs, partnerships, and program development.

  • Oversee the fellowship selection process, including outreach, recruitment, advising and communications with applicants and fellowship advisers at other colleges and universities; reading and evaluating applications; interviewing semifinalists; collaborating on finalist selection; matching finalists with partner organizations; and coordinating placement offers.
  • Manage communications with and advise PiLA fellows and partner organizations via telephone, Skype, email, web-based apps, and online documents and surveys. Regularly communicate in English and Spanish with current and potential partner organizations.
  • Respond to issues in the field as they arise, including periodic evening and weekend on-call responsibilities.
  • Plan logistics, create content, recruit alumni volunteers and lead PiLA’s annual 3–day orientation for new fellows each June on the Princeton University campus.
  • Sustain PiLA’s presence on the Princeton University campus by attending interdepartmental meetings, information sessions, career fairs and like events.
  • Liaise between the executive director, board, fellows, partner organizations and alumni. Attend board meetings, take and edit meeting notes and minutes, and draft related reports. Handle follow-up on action items.
  • Cultivate network building with PiLA alumni in coordination with the Alumni Association; foster active alumni engagement, solicit annual support, and coordinate alumni functions and volunteer efforts. Oversee the work of PiLA office interns.
  • Conduct research in support of overall program development. Collect, tabulate, and analyze program data, including PiLA Fellows’ field reports. Create presentations based on program data and evaluations. Track and present data for fundraising and assessment of program efficacy.
  • Support communications and public relations objectives; produce and distribute newsletter-blog and reports; maintain mailing lists; manage web site, communications, social media, and CRM software; collaborate with IT support and development consultants.
  • Administrative support also may include preparation of official documents, partner organization and vendor contracts and invoices, insurance payments, compliance, risk management, public relations, correspondence and fund raising.
  • Stand in for the executive director when necessary; handle other pertinent tasks as assigned.
  • Position may entail occasional domestic and international travel.
Essential Qualifications
  • Bachelors or graduate degree in international education, liberal arts, humanities, Spanish, Latin American area studies, communications, public administration or related field.
  • Strong writing, research, editing and communication skills in both English and Spanish; solid computer skills; ability to maintain a rigorous, detail-oriented approach to an array of tasks.
  • Professional or native-speaker Spanish-language competency (conversation, listening comprehension, reading and writing—candidate interviews will be conducted partly in Spanish).
  • Significant experience living, working, interning, or formally studying in Latin America, the Caribbean or both.
  • Passion and enthusiasm for international service. Alignment with and passion for the PiLA vision, values and mission.
  • Familiarity and comfort with individuals and organizations pursuing community oriented social change in Latin America and the Caribbean. Familiarity with US-Latin American issues and the Latin American presence in the United States.
  • Tenacity (demonstrated ability to get up, show up on time and never give up), strong social skills, empathy and enthusiasm for outreach and working with people of all socioeconomic backgrounds.
  • Ability to mediate interpersonal conflicts and other challenging circumstances calmly and with the utmost professionalism, discretion and judgement.
  • Flexibility with respect to the timing of work assignments, based on program needs that may shift unexpectedly in response to new initiatives and unanticipated developments in the field.
Desired Qualifications
  • Experience (domestic or international) in nonprofit or international educational and service program management or client services (Vista-AmeriCorps, Peace Corps, Jesuit Volunteers, City Year, Teach for America, etc.).
  • Working knowledge of Microsoft Office Suite, Adobe Acrobat, Adobe Creative Suite, QuickBooks and Network for Good; experience with web-based CRM software; willingness to learn Terra Dotta Studio Abroad.
  • Experience with academic research, writing and editing; web site content management, social media, mass email, communications, public relations, marketing and fund raising.
  • Sense of humor, patience, diplomacy and public relations skills to identify and create partnerships with potential allies and supporters.
  • Ability to create infographics and short videos based on interviews and data analysis to demonstrate program effectiveness.
  • Ability to move processes consistently forward to facilitate administrative operations and efficiency; readiness and flexibility to learn new skills and assume new responsibilities.
  • While not a substitute Spanish competency, Portuguese would be additionally advantageous.

Salaried position, compensation in line with qualifications; 40 hours/week; work-related travel expenses are covered; monthly allowance for health-dental coverage. Vacation accumulates 1.5 days per month. Initial appointment is for 90 days, to become permanent contingent upon positive initial performance evaluation. Must reside within viable commuting distance of Princeton, New Jersey; relocation and commuting expenses not covered. Requires legal authorization to work in the United States. Minimum two-year commitment expected. Projected start: no later than Tuesday, September 5, 2017, earlier if possible.

To Apply

Submit a one-page letter outlining interest and pertinent qualifications, one-page resume, copy of academic transcript(s), contact information for three professional (including academic) references, and short professional or academic writing sample in English (combined in the preceding order in a single PDF file named in this format:

Email application (subject line: Program Officer) to PiLA will only contact semi-finalists to arrange initial Skype interviews, reviewing applications on a rolling basis. In-person interviews in Princeton with finalists will begin mid-July 2017. Final offer is conditional upon references and background check. Position will remain open until filled. For specific application-related questions, email PiLA; no phone calls or office visits, please.